This tutorial assumes that you’ve already created your new email account in your web hosting, typically through your hosting control panel. Now let’s learn how to setup that new email account in Outlook 2003.
  1. Start by clicking the Tools > Email Accounts.
  2. The Email Accounts window appears.
  3. Select Add a new email account then click Next.
  4. Choose POP3 then click Next.
  5. Enter the Name as you would like to appear in the From field of outgoing emails.
  6. Then enter your new email address.
  7. Now enter the email username as provided to you by your hosting provider. This may be the entire email address or just the username prefix.
  8. Then enter your email password.
  9. Now enter your Incoming (POP3) and Outgoing (SMTP) server settings in the text boxes under Server Information.
  10. Click the More Settings button. Then click the Outgoing Server tab.
  11. Tick the SMTP Authentication checkbox. This means that Outlook will login to your mail server even when sending emails (not just receiving), ensuring that you are the only one that can send emails from your account.
  12. Most SMTP servers use the same username and password as the incoming (POP3) servers, so just leave it selected. Then click OK.
  13. Click Finish to complete the setup wizard.
  14. That’s it! We’ve successfully setup an email account, and can now start sending and receiving email to and from that account from Outlook 2003.
  15. Remember that you also have to create that email address in your hosting account before it will work.